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Part-Time ADMINISTRATIVE ASSISTANT

Join Our Team!

We're looking for a highly motivated and quick-thinking professional to join our dynamic team in an entry-level Administrative Assistant role. This position offers competitive pay and the opportunity to work in a great team environment where your contributions make a real difference in our clients' automotive restoration journey.

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Key Responsibilities

Customer Service & Communication:
•    Greet guests in an upbeat and courteous manner, both in-person and over the phone
•    Answer phones promptly and transfer calls to the appropriate team members
•    Conduct outbound phone calls to notify clients of upcoming events such as car shows and social nights
•    Handle inbound and outbound email contact with prospective clients and current clients
•    Maintain excellent customer relationships throughout the restoration process
Client Management & Tracking:
•    Track comprehensive client contact records, including inbound inquiries, estimates, scheduling, and current client status
•    Maintain organized client databases
•    Follow up on estimates and coordinate scheduling for restoration projects
•    Ensure seamless communication between clients and restoration team
Administrative Operations:
•    Scan physical documents to convert to electronic format for efficient record keeping
•    Organize and maintain both physical and electronic filing systems
•    Complete miscellaneous paperwork as requested by management
•    Support daily administrative functions to ensure smooth office operations
Digital Marketing & Social Media:
•    Create and manage social media postings to showcase restoration projects and company events
•    Assist with digital marketing efforts to promote services and engage with the restoration community on our social channels
•    Help coordinate and promote car shows and social events for clients
General Office Support:
•    Perform various administrative tasks to support the restoration team
•    Assist with project coordination and timeline management
•    Handle office supplies and maintain an organized work environment
 

Qualifications

• To succeed in this role, the ideal candidate will have the following qualifications:

• High School Diploma or equivalent required

• 2 years of experience in the automotive industry

• 2 years of customer service experience

• Proficient in MS Office software and Google Workspace

• Familiarity with CRM software

• Excellent professional written communication

• Excellent phone skills

• Excellent verbal communication skills

• Excellent organizational skills

• Regular, predictable, full attendance is an essential function of the job

• Must be able to lift at least 40lbs repetitiously

• Must have a professional appearance and demeanor

• Ability to multitask in a fast-paced environment

 

If this opportunity is something that aligns with your skills and experience,  click here to e-mail us your resume . We'd love to meet you.

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